Summit County Rotary Club

 

Philanthropic Committee

 

Policies and Procedures

For

Donations

 

Adopted on October 13, 2005

Objective:

 

The objective of The Philanthropic Committee is to encourage and foster the ideals of service above self as a basis of worthy enterprise.  To promote this objective, the Summit Rotary Club will make donations and contributions to worthwhile causes, individuals and organizations.

 

General Policy:

 

The Summit County Rotary Club is a service Club committed to serving others. Donations and contributions will be made according to the following guidelines and within the limits of the Club’s budget and finances.   At the beginning of the Rotary fiscal year (July), as a part of the budgeting process the Board of Directors and the Summit County Rotary Foundation will make an estimate of the amount of funds that will be available during the coming year for donations and contributions to worthy individuals and organizations.

 

Qualifications:

 

Any organization or individual may request a monetary contribution.  The following will be considered when evaluating the merits and amount of any contribution:

 

Contributions may be requested:

-     To support local individuals and local community projects only.

            -     For local educational programs.

-     To assist locals in hardship and disaster cases.

-     Based on local need.

-        Based on the number of local individuals benefited

-        Based on benefit to our local community

 

Contributions will not be made to the following:

-        Governments

-        Individuals without demonstrated need

-        Projects without long term benefit

-        Projects that provide only publicity to the Club

-        Political organizations

-        Organizations or individuals without a defined objective, purpose and/or goal.

 

Request Evaluation:

 

Recommendations for funding will evaluated based on the following criteria:

-        Type of individual or organization

-        Need, project merits

-        Long term benefits

-        Rotary recognition

-        Number of persons benefited

-        Other possible support

-        One time contributions vs on-going support

-        Past contributions to individuals or organizations (3 consecutive year limit)

-        Possibility of Rotary Participation

-        Reputation and stability of the requesting individual or organization

-         

 

Procedures:

1.)            Individuals or organizations wishing monetary contributions from the Club must submit all requests in writing, completing the “Request for Funding Application” and a cover letter to the Philanthropic Committee.

2.)   The Philanthropic Committee will review the applications on a calendar quarter basis in March, June, September and December.  Applications shall be submitted by the 1st day of the review month to be considered for funding.  The Philanthropic Committee will review the applications and will make a recommendation to the Club Board of Directors. The recommendation will include whether or not to make a contribution and the amount.

3.)   The Board of Directors will consider the recommendations at their next regularly scheduled meeting.  Based on the recommendation of the Philanthropic Committee, the annual budget and the current financial condition of the Club, the Board of Directors will make the decision as to whether to support the request for funding and the amount. The decision of the Board of Directors will be final.

4.)   Once the Board makes the award or denial, The Philanthropic Chairman will notify the individual or organization.  If the request is approved, the Rotary will request a signed contract to ensure that the funding is used as stated in the application.

5.)   Once the signed contract is received back to the Philanthropic Chairman, the funds will be released.

 

The Philanthropic Committee will comply with the above procedures, time frame and schedules.  However, in the event that an applicant is unable to complete the application within the described time schedule, or far enough in advance of date the funds are needed; efforts will be made to expedite the application through the process.

 

 

 

 

 

 

 

 

 

Summit County Rotary Club

 

Request for Funding Application

 

All donations must be consistent with the following Rotary Club 4-way test:

  1. It is the truth?
  2. It is fair to all concerned?
  3. Will it build good will and better friendships?
  4. Will it be beneficial to all concerned?

 

Please include the following information in your application:

 

  1. Name of Project:
  2. Organization or individual requesting funds:
  3. Contact person:
  4. Address:
  5. Phone number(s):
  6. Brief description of project:
  7. Who and how many people will benefit:
  8. Time frame for project and completion:
  9.  Recognition and benefit to the Summit County Rotary:
  10. Plan for feedback to the Summit County Rotary:
  11. Total cost of project:
  12. Amount requested from Rotary:
  13. Other sources of funding:

 

 

Applications shall be submitted on or before the 1st day of the March, June, September or December and at least 60 day prior to date the funds required.  Decisions on applications for funding will be returned to the applicant in writing.

 

Please submit applications to:     Michael J Kurth

                                          PO Box 362

                                          Silverthorne, CO  89498

If questions please call:            (970) 668-4776 (day)