Our Nonprofit Literacy Program in Frisco, Colorado
Local youths learn about a local community garden which received a grant for the Rotary Club of Summit County.
Policies & Procedures for Rotary Local
Grant Submittal
The objective of Rotary is to encourage and foster the ideals of service above self as a basis of worthy enterprise.  To promote this objective, the Local Grants Committee of the Rotary Club of Summit County will make donations and contributions to worthwhile causes and organizations.
General Policy:
The Rotary Club of Summit County is a service Club committed to serving others. Donations and contributions will be made according to the following guidelines and within the limits of the Club’s budget and finances.  As a part of the budgeting process the Board of Directors will determine the amount of funds available during the coming year for donations and contributions to worthy organizations.
Any organization may request a monetary contribution. Rotary Local Grants are designed to benefit residents and/or the community of Summit County.  The following will be considered when evaluating the merits and amount of any contribution:
Contributions will not be made to the following:
  • Support for government entities is not provided unless restricted to a specific project (ie youth programs or flu shots)
  • Projects without demonstrated need
  • Projects without long term benefit
  • Projects that provide only publicity to the Club
  • Political organizations
  • Direct support to individuals
  • Organizations without a defined objective, purpose and/or goal.
  • Grants to religious organizations are considered for specific programs with no religious requirement or proselytization (ie Adult Day program located in a church)
Contributions may be requested:
  • To support Summit County community projects only.
  • For local educational programs.
  • To assist locals in hardship and disaster cases.
  • Based on local need.
  • Based on the number of local individuals benefited
  • Based on benefit to our local community
Request Evaluation:
Recommendations for funding will be evaluated based on the following criteria:

-    Type of organization
-    Need, project merits
-    Long term benefits
-    Number of persons benefited
-    Other possible support
-    One time contributions vs on-going support
-    Past contributions to organizations
-    Possibility of Rotary Participation
-    Reputation and stability of the requesting organization
-    Rotary recognition
1.)    Organizations wishing monetary contributions from the Club must submit all requests in writing following the guidelines set forth in the “Rotary Local Grants” criteria.
2.)    The Local Grants Committee will review the applications on a calendar quarter basis in March, June, September, and December.  Applications shall be submitted by the 1st day of the review month to be considered for funding.
3.)    The Local Grants Chairman will notify the organization of the award or denial.  If the request is approved, the Rotary Local Grants Committee will request a signed contract to ensure that the funding is used as stated in the application.
4.)    Once the signed contract is received back to the Local Grants Chairman, the funds will be released.
5.)    A brief report will be required from grant recipients on the impact of the grant, people served and outcomes of the program.
The Local Grants Committee will comply with the above procedures, time frame and schedules.  However, in the event that an applicant is unable to complete the application within the described time schedule, or far enough in advance of date the funds are needed; efforts will be made to expedite the application through the process. 
Rotary Club of Summit County
Local Grant Application Format
All donations must be consistent with the following Rotary Club 4-way test:

1. It is the truth?
2. It is fair to all concerned?
3. Will it build good will and better friendships?
4. Will it be beneficial to all concerned?

Please include the following information as your application:

1. Name of Project:
2. Organization requesting funds:
3. Contact person:
4. Address:
5. Phone number(s)
6. e-mail address:
7. Brief description of project:
8. Who and how many people will benefit:
9. Time frame for project and completion:
10. Total cost of project:
11. Amount requested from Rotary:
12. Other sources of funding:
13. How do you plan to provide feedback to the Rotary Club?
14. Possible recognition and benefit to the Rotary Club of Summit County:

Applications will be reviewed quarterly and shall be submitted on or before the 1st day of the March, June, September or December and at least 60 day prior to date the funds required.  Decisions on applications for funding will be made by the Committee and returned to the applicant in writing.

Please email applications to:
Susan Juergensmeier
Local Grants Chair